On the other hand, if you need a more powerful, feature-rich solution for extracting tables with the best accuracy possible, you should consider a desktop software application.Īble2Extract Professional works offline, it’s available for Windows, Mac, and Linux, and delivers what is arguably the most advanced PDF to Excel extraction technology. They can be accessed through any browser on all operating systems, whether you are using desktop computer, tablet, or smartphone.īefore you choose your go-to online converter, make sure it doesn’t ask for any personal information, doesn’t leave watermarks on converted spreadsheets, has OCR for scanned files, delivers the output as soon as the file is converted, and has a proper security set up if you are concerned about your sensitive data. To prevent the range from changing when copying the formula to other cells, we lock it in using absolute cell references.If you are looking for speed and convenience, online PDF to Excel tools are the way to go - they are free and only require an internet connection. If your sheet name contains spaces or non-alphabetical characters, it must be enclosed in single quotation marks. Note: to reference another worksheet, input !. Sheet2!: This is the name of the spreadsheet that contains the given cell range. Here's a breakdown of the modified table array: Let's use VLOOKUP to update the email address in cell E2 of Sheet 1 with the email address in cell C2 of Sheet 2.Įnter =VLOOKUP(B2,Sheet2!$A$2:$C$10,3,FALSE). =VLOOKUP(lookup value,sheet!range,column index number,range lookup) This is the modified VLOOKUP formula to return a value from another sheet within the same workbook: You can accomplish this with the VLOOKUP function, but you'll need to modify your table array parameter to tell Excel which spreadsheet contains the corresponding lookup value you want it to return. Now you need to update the email addresses in Sheet 1 with the new email addresses from Sheet 2. Range lookup: enter FALSE to get an exact match.Įnter the right parenthesis ( )) to close your formula so that cell B13 now reads =VLOOKUP(B6,B2:D10,3,FALSE). Remember: the value we want Excel to return (employee ID) is in column D, which is the third column of the given cell range. Input the following parameters immediately after the parenthesis, separating each one with a comma.Ĭolumn index number: 3. Excel will automatically add a left parenthesis after the function, so it looks like this: =VLOOKUP(. Once your data is organized, you're ready to get started.Īs a refresher, we want to know Sandra Kwon's employee ID based on her last name.Ĭlick the cell where you want Excel to return the data you're looking for. If you go with the latter, I recommend pasting the data into a new worksheet altogether to keep your data manageable. Or you can copy and paste the columns you're working with into another area of your worksheet. If you're working with a different dataset where the lookup value isn't in the first column, you may have to reorganize your data. For this demo, our lookup value ( Kwon in cell B6) will be in the first column of our table array ( B2:D10). =VLOOKUP(lookup value,table array,column index number,range lookup)Ī quick reminder before we get started: the lookup value must be in the first column of your table array. Put those parameters together and you get this: By default, the VLOOKUP function always returns an approximate match (designated by TRUE). Range lookup: this is an optional parameter. Your column index number tells Excel which column to retrieve the data you're looking for. If your table array is C2:F10, count column C as your first column, column D as your second, and so on. If your table array is A2:D10, for example, count column A as your first column, column B as your second, and so on. For example, if your lookup value is in cell A3, then your range should start with A.Ĭolumn index number: this is the column number in the given range containing the value you want Excel to return. Note: The lookup value must be in the first column in the given range. Table array: this is the cell range containing the lookup value and the value you want Excel to return (the data you're looking for). Lookup value: this is the value you want Excel to search for. The formula is made of four parameters (or arguments): The VLOOKUP function in Excel searches for a value in one column based on a given value in another column.
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